Asteryx
ENTERPRISE WORKFORCE GOVERNANCE
Asteryx

Operational Governance.
Not Post-Trip Reporting.

Asteryx is not a travel booking tool. It is the operational governance platform for enterprise workforce mobility — delivering pre-trip financial control, policy enforcement, approval orchestration, spend intelligence, and travel-to-revenue correlation.

Explore Platform
Governance-First
Pre-Trip Control
Travel-to-Revenue
Audit-Ready
0
Governance modules
Complete operational coverage
0%
Pre-trip control
Budget checked before approval
0
Feature groups
Policy to compliance coverage
0%
Audit coverage
Every state change logged
ENTERPRISE GOVERNANCE FOUNDATIONS

Enterprise-grade governance architecture designed to support your organization's security, data privacy, and operational compliance programs.

💰GST ITC Recovery
🔗ERP Integration
🏛️FEMA Compliance
📋Immutable Audit Trail
🌱BRSR ESG Reporting
✅GSTR-2A Reconciliation
PLATFORM OVERVIEW

See Asteryx in action.

Explore the operations console and see how Asteryx brings governance to workforce mobility at enterprise scale.

Asteryx platform view 1
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FOUR-LAYER ARCHITECTURE

Governance. Operations. Intelligence. Fulfilment.

Asteryx is built on four architectural layers — each a production-grade system, not a feature checkbox. Governance comes first. Booking comes last.

01

Governance Layer

Control before spend happens
Policy engine with visual rule builder and version control
Pre-trip budget reservation and real-time cost center tracking
SLA-governed multi-level approval orchestration
Exception frameworks with cost-of-delay visibility
02

Operations Layer

Execution with full visibility
Trip lifecycle from request to reconciliation
Duty of care with real-time traveler visibility
Incident response workflows and risk scoring
Vendor management and fulfilment coordination
03

Intelligence Layer

Decisions, not dashboards
Travel-to-revenue correlation via CRM integration
Proactive budget reallocation recommendations
Late-quarter premium detection and cost analysis
Policy effectiveness scoring and violation heat maps
04

Fulfilment Layer

Booking as a background function
Connected inventory across air, hotel, and ground
Confirmed itinerary under Asteryx brand — no aggregator names
Auto-filed expenses with OCR and per diem calculation
GST ITC recovery via automated GSTR-2A reconciliation
HOW ASTERYX WORKS

From request to reconciliation.

Every trip passes through a five-stage governed pipeline — policy-checked, budget-reserved, SLA-enforced, and fully auditable at every transition.

01
Trip Request
Employee submits structured request with destination, dates, purpose, CRM opportunity link, and business justification. Asteryx shows estimated cost and policy status before submission.
INITIATED
02
Policy & Budget Check
Every request validated against the active policy version. Budget checked in real time — hard stop or soft warning based on cost center configuration.
AUTO
03
SLA-Governed Approval
Multi-level approval based on amount thresholds and org hierarchy. SLA countdown visible to all. Auto-escalation on breach with cost-of-delay visibility.
PENDING
04
Fulfilment
Flight, hotel, ground transport arranged from connected inventory. Presented as a confirmed Asteryx itinerary — no supplier names, no aggregator branding.
CONFIRMED
05
Reconciliation
Expenses auto-created from bookings. GST ITC matched against GSTR-2A. GL entries generated for ERP. Reimbursement tracked against defined SLA.
CLOSED
11 GOVERNANCE MODULES

Every module is a production system.

Six integrated feature groups covering policy governance, approval orchestration, expense reconciliation, travel intelligence, duty of care, and compliance.

Policy & Budget Governance

Pre-trip control, not post-trip reporting
Visual policy builder with version control
Rules configurable by grade, department, destination tier, trip type, and booking lead time — with conflict detection, effective date scheduling, and policy preview for any employee.
Real-time budget reservation on approval
Estimated cost reserved against cost center budget the moment a trip is approved. Available balance updates instantly. ERP commitment entry posted via API — finance sees committed spend in their GL in real time.
Policy intelligence and exception tracking
Exception rate monitoring by department, policy effectiveness scoring per rule, violation heat maps, and benchmark comparison against similar organisations.

Approval Orchestration

SLA-governed, auditable, zero-friction
Threshold-based multi-level routing
Approval chains derived from HRMS org hierarchy. Threshold routing, parallel vs sequential approval, exception routing, delegation management, and group travel approval.
SLA enforcement with cost-of-delay
SLA per approval level with real-time countdown, reminders at 50% and 80%, auto-escalation on breach, and fare hold expiry tracking. Cost of delay shown to every approver.
One-click approve with full context
Every approval shows traveler grade, trip purpose, estimated cost, policy status, budget impact, and CRM opportunity. Approve or reject from email — no login required.

Expense & Financial Reconciliation

The financial loop, closed automatically
Auto-filed expenses with OCR
Every booking creates an expense line automatically. Out-of-pocket receipts scanned via AI with confidence scoring. Per diem calculated by city tier. Employee reviews and confirms — no form filling.
GST ITC recovery via GSTR-2A
Automatic GST categorisation, GSTIN validation against GSTN, and GSTR-2A reconciliation — matching every ITC claim against vendor filings. Mismatches flagged, recovery workflow initiated.
Automated ERP journal entries
GL code mapping, cost center posting, intercompany recharge generation, and month-end extract in ERP-required format — SAP, Oracle, Tally, or custom.

Travel Intelligence

From reporting tool to decision engine
Travel-to-revenue correlation
Bi-directional CRM sync links every trip to a deal stage. Revenue per trip per rep, win rate comparison (in-person vs remote), and pipeline velocity by visit frequency.
Proactive reallocation recommendations
Region-level ROI comparison, advance booking savings opportunities, trip clustering suggestions, and hire-vs-travel breakeven analysis — not charts, but decisions.
Late-quarter pattern detection
Surfaces the cost of compressed quarter-end travel — booking premium percentages, total unnecessary spend, and actionable recommendations for sales management.

Duty of Care & Workforce

Legal obligation fulfilled, welfare monitored
Real-time traveler visibility and risk scoring
Live map of all traveling employees, composite risk score per trip, country-level risk overlays, and affected traveler alerts when risk events occur at active destinations.
HR integration and travel intensity monitoring
HRMS sync for grade, cost center, and approval chain. Travel intensity alerts for welfare checks, attrition correlation analysis, and leave-travel cross-referencing.
Incident response and legal compliance
Structured incident logging, response workflow, emergency contact management, travel insurance verification, and audit-ready duty of care reports for any legal inquiry.

Compliance & ESG

Audit-ready from day one
Immutable audit trail
Every action recorded with actor, role, device, IP, timestamp, and before/after state. Any trip fully reconstructable in 30 seconds. Tamper-proof — deletion attempts are themselves logged.
Statutory and industry compliance
LTA tracking, TDS applicability, FEMA monitoring, pharma HCP caps, financial services entertainment registers, and listed company related-party disclosure.
Carbon tracking and BRSR reporting
CO₂ per trip using ICAO/DEFRA factors, rail vs air comparison, emission target tracking, intervention suggestions, and one-click BRSR Scope 3 Category 6 report generation.
REAL-WORLD SCENARIOS

Show the decision, not the data.

Every Asteryx screen answers one question a stakeholder is about to ask. Here's what that looks like in practice.

Budget caught before it breaks

A sales manager submits a trip request. Asteryx checks the cost center budget in real time — available balance is ₹18,000, estimated trip cost is ₹42,000. The request is flagged before it enters the approval chain, with the budget gap visible to the requester.

GST credits recovered automatically

Finance discovers ₹4.2 lakh of ITC claims that don't match vendor GSTR-2A filings. Asteryx flags every mismatch, generates vendor follow-up letters, and tracks the recovery — money that was previously lost to reconciliation gaps.

Late-quarter premium exposed

34% of travel spend occurs in the last 3 weeks of the quarter at a 58% price premium. Asteryx surfaces the pattern, calculates ₹28 lakh in unnecessary premiums over the past year, and recommends advance booking windows to Sales leadership.

Duty of care activated in real time

A civil unrest alert is raised for a city. Asteryx immediately identifies 3 employees currently at that location and 2 more en route, notifies the travel desk and HR, and initiates the incident response workflow.

Travel ROI reveals reallocation opportunity

South region delivers ₹4.2 per rupee of travel spend. North delivers ₹1.8. Asteryx recommends reallocating 20% of North's budget to South — projecting ₹1.4 crore in additional quarterly revenue at current conversion rates.

Approval delay costs made visible

An L2 approver exceeds their 8-hour SLA. Asteryx shows the cost of delay: the fare has increased by ₹4,200 since submission. The request auto-escalates to the approver's manager with the breach and cost impact displayed.

WHAT ASTERYX IS NOT

Clear about what we replace.

Not a booking platform

Booking platforms sell access to inventory. Asteryx governs when, why, and at what cost your people travel — then lets booking happen as a background function.

vs. MakeMyTrip, ClearTrip, TripJack

Not an expense tool

Expense tools process claims after money is spent. Asteryx controls spend before it happens — with pre-trip budget reservation, policy enforcement, and real-time cost center tracking.

vs. SAP Concur, Happay, Zaggle

Not a TMC portal

TMC portals are service layers that handle logistics. Asteryx is a governance platform that orchestrates the entire travel lifecycle — the TMC becomes a fulfilment node, not the center.

vs. FCM, BCD Travel, CWT
WHO IT'S FOR

Every stakeholder sees their view.

The buyer is the CFO, COO, and VP Finance. The user is Finance, HR, Operations, Travel Desk, and Sales Leadership. The beneficiary is every employee who travels.

CFO & VP Finance

Total travel spend against budget, committed spend visibility, exception cost tracking, ITC recovery dashboard, and quarterly strategic reports with travel investment vs business outcomes.

COO & Operations

Operational KPIs — approval SLA, booking lead time, traveler satisfaction. Workforce mobility patterns, duty of care status, ESG performance, and carbon emissions against target.

Finance Teams

Real-time committed spend by cost center, budget burn rates, GST ITC reconciliation, automated GL posting, month-end travel extract, and reimbursement SLA tracking.

Travel Desk & Operations

Live operational dashboard — today's departures, active trip tracking, pending actions queue, incident management, visa workflows, and vendor performance data.

Sales Leadership

Travel ROI by region and rep, travel-to-revenue correlation, deal stage visit analysis, trip efficiency metrics, and pipeline coverage per rupee of travel budget.

DESIGN PRINCIPLE

Show the decision, not the data.

Every Asteryx screen answers one question a specific stakeholder is about to ask. Not a dashboard with 40 metrics — a decision surface with the one number that matters, the context behind it, and the action to take.

GET STARTED

See what governance looks like
when it's built in — not bolted on.

Book a 30-minute walkthrough with your CFO, COO, or VP Finance. We'll show you how Asteryx delivers pre-trip control, not post-trip reporting.

Access Platform
Pre-trip
Financial control
Real-time
Budget visibility
Day-one
ERP integration
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